In the Filter dialog, please type the word(s) that you want to search for categorizing in the Search for the word(s) field. Choose a color for the rule in the Color drop-down list (here I choose the purple color). Type a name for the rule in the Name field. In the following dialog, please click Add button to create a new rule. In the Advanced View Settings: Calendar dialog ( Customize View: Day/Week/Month dialog in Outlook 2007), click Conditional Formatting button ( Automatic Formatting in Outlook 2007).Ĥ. Or you can right click on one appointment in your calendar, and then select Automatic Formatting from the right-clicking menu in Outlook 2007.ģ. In Outlook 2007, please click View > Current View > Customize current view. After entering the Calendar view, please click View > View Settings, in Outlook 20. Shift to the Calendar view by clicking Calendar option.Ģ. Now, your rules will run automatically, checking the emails you receive and performing the actions you specified, all behind the scenes.Auto categorize calendar appointments in Outlookġ. Once the rules have run, click “Close” and then click “OK” on the “Rules and Alerts” dialog box to close it. On the “Run Rules Now” dialog box, select the rules you want to run and click “Run Now”. To do this, click “Run Rules Now” on the toolbar above the list of rules on the “Rules and Alerts” dialog box. If you checked email before importing your rules, you can run your rules now on the email you’ve already received. Click “OK” on the “Options” dialog box to close it and return to the “Rules and Alerts” dialog box. You’ll notice that the list of rules on the “Rules and Alerts” dialog box, behind the still-open “Options” dialog box, fills up with your custom rules. Navigate to the folder in which you saved your rules backup file, select the. The “Import Rules from” dialog box displays. On the “Options” dialog box, click “Import Rules”. To fix that and import your rules, click “Options”. Open the “Rules and Alerts” dialog box in one of the two ways we discussed earlier. Let’s import those rules you created and backed up, so Outlook can automatically take action on email as it comes in. Now, say you’ve set up your new computer, installed Office, imported the Outlook data file you backed up (rules are not saved in Outlook data files) from your old computer, and you’re ready to check email.
#Run rules in outlook for mac how to
RELATED: Beginner: How to Maintain, Archive, and Back Up Your Data in Outlook 2013 rwz file to any external or network drive or share it with other people. Once you’ve exported your rules file, click “OK” on both the “Options” and “Rules and Alerts” dialog boxes to return to the main Mail screen (or the “Account Information” screen, depending on where you started). NOTE: If you’re sharing your rules with multiple people using different older versions of Outlook, select the earliest version, because older rules files can always be opened in newer versions of Outlook. Select one of those options as needed, and then click “OK” to save the rules file. In addition to the rules file format for the current version of Outlook, the “Save as type” drop-down list provides three additional formats for the rules file, for people who are still using Outlook 2002, 2000, or 98.
![run rules in outlook for mac run rules in outlook for mac](https://www.liberty.edu/media/1415/ask_luke_files/rightnow/kb0013155/Outlook2011Archive1.png)
If you’re sharing your rules file with someone using an older version of Outlook, you’ll need to select a different type of rules file before you save the file, as discussed below. If you’re sharing your rules with other people using the same version of Outlook as you, click “Save”.
![run rules in outlook for mac run rules in outlook for mac](https://img.yumpu.com/42194003/1/500x640/1-outlook-2011-mac-os-and-mapi-configuration.jpg)
rwz extension is automatically added to the file.
![run rules in outlook for mac run rules in outlook for mac](https://api.softwarekeep.com/media/nimbus/helpcenter/create_rules_in_outlook1.png)
The “Rules Wizard rules (*.rwz)” type is selected by default in the “Save as type” drop-down list and the. Enter a name for your backup file in the “File name” edit box. Navigate to the folder in which you want to save your rules backup file. The “Save Exported Rules as” dialog box displays. On the “Options” dialog box, click “Export Rules”. NOTE: All the rules listed here will be backed up, not just selected rules. On the “E-mail Rules” tab, click “Options” on the toolbar above the list of rules you’ve created. The “Rules and Alerts” dialog box displays.